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Considerations on the Best Copy Machine A high-quality copy machine is a valuable asset for an office. It gives you the best services and enables you to operate efficiently. You cannot ignore the importance of the machine in an office set up where you need to produce several copies of documents on a daily basis. You might be confused by the prices which tend to vary from cheap to expensive. In a busy office, it is likely that there is a high need for documentation and paperwork and therefore, you will require a machine which can cope up with the work. This article will give you guidance on what you should look for in a copy machine when purchasing one. Volume – This refers to the number of copies that the machine can make within a month. The ability of the machines varies, and you can choose a low volume one, medium volume, high volume and professional printing. You need to clearly define your needs so that you select the most appropriate one. Other properties – Most copy machines do not perform only one task of copying, but they can perform other tasks such as printing, scanning and faxing. These features are essential because they add value to your machine and you may also check whether the machine is compatible with other devices such as mobile phones. In several occasions, machines which have all the features are referred to as 4 in 1 because they can perform all the four tasks at the same time.
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Speed – Speed is the measure of work the machine can do per minute; for instance, 50 copies per minute. Copy machines have different processing speeds which you will see on the specifications. Again, the best rate for your needs will depend on the nature of work to do with the machine. Speed is important to avoid idle time at work and also to produce copies promptly.
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Manufacturer – This might sound an unlikely consideration although it is important to know who manufactures your copy machine. You should look for machines from reputable manufacturers who have been in the market for a long time and are known to produce quality items and services. They must have a customer service center where you can access assistance if you have any problems in future. Warranty and payment options – Copy machine is just like any other machine which can develop mechanical breakdowns at any time after purchase. In such a scenario, it would be appropriate that you ensure that the machine has a warranty for at least one year to cover you and therefore, you must keep the documents of purchase safely. Price – This is one of the most important considerations in your search for the best machine and you should ensure that you get value for your money. Do not buy a cheap machine which will not service you for a considerable period but purchase that which is affordable and suits your needs at work or business place.